Fall is the perfect time for companies to focus on employee health and wellness. With flu season around the corner and the year-end safety push in full swing, organizing a workplace health fair is an excellent way to support your team’s well-being while reducing downtime due to illness or injury.
At CNS Occupational Medicine, we partner with businesses of all sizes to make health and safety events easy, affordable, and effective.
Whether you want to host an on-site flu vaccination clinic, provide wellness screenings, or reinforce workplace safety, here’s how to get started.
1. Define Your Goals
The first step to planning a successful health fair is identifying your objectives. Ask yourself:
- Are we focused on flu shot clinics to prepare for flu season?
- Do we want to reduce workers’ comp claims by offering safety training or ergonomic assessments?
- Could this be a chance to promote wellness programs, such as weight management or smoking cessation support?
Having a clear purpose helps you choose the right vendors and activities for your event.
2. Choose the Right Date and Location
Timing is everything when planning an employee health event.
- Schedule early in the season – Hosting in September or October ensures employees are protected before flu season peaks.
- Pick a convenient location – A breakroom, conference room, or outdoor tented area can all work, as long as it’s easily accessible and provides enough space for participants and providers.
3. Partner With a Trusted Occupational Medicine Provider
Working with a provider like CNS Occupational Medicine ensures your event runs smoothly. Our team provides:
- On-site flu vaccination clinics using our mobile unit
- Certified medical professionals to administer vaccines and health screenings
- Coordination of additional services like audiometric testing, drug testing, and OSHA compliance education
- Post-event reporting and follow-up support
4. Offer a Mix of Health and Safety Services
Make your health fair engaging by combining flu shots with other value-added services. Popular options include:
- Biometric screenings for blood pressure, cholesterol, and glucose
- Safety demos covering topics like proper lifting techniques or PPE use
- Mental health resources, including stress management or counseling info
- Ergonomics and injury prevention assessments for desk-based or physical roles
- Drug and alcohol program consultations for DOT-regulated industries
5. Promote Your Event Early
Employee participation starts with effective communication. Use multiple channels to spread the word:
- Company-wide emails and intranet announcements
- Posters in break rooms and common areas
- Team meetings or safety huddles
- Incentives like giveaways, raffles, or wellness points for attendance
6. Follow Up After the Event
A successful health fair doesn’t end when the booths close. Send out a thank-you note to employees, share key takeaways, and track participation rates. This feedback will help improve next year’s event and measure the impact on employee health and productivity.
Why CNS Occupational Medicine?
From planning to execution, CNS Occupational Medicine takes the stress out of hosting a workplace health event. Our mobile clinic unit makes it easy to deliver services directly to your employees, minimizing disruption while maximizing participation.
Ready to plan your fall health fair? Contact our team today to schedule your flu shot clinic and create a customized wellness event tailored to your company’s needs.
